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Frequently Asked Questions

What is the typical timeline for participation in the NNE?

In March, the University of Washington announces that a new Name Exchange cycle has begun, and provides member institutions information regarding collecting student information and submission deadlines. From March-June, student data is collected and entered into the Name Exchange database. Institutions provide students access to an online, password-protected form to enter their profiles directly into the database.

In late summer, the NNE recruitment cycle ceases, and the UW prepares the Name Exchange database and invites institutions to download the student lists to distribute student information to their graduate programs.

When and where is the annual meeting held?

Typically, the meeting is held in the month of April. The location rotates among member institutions, and is voted on the year prior.

Is there a member fee?

Yes. Currently, the membership fee is $600 per institution*.

Is there a limit to the number of departments at our institution who may use the Name Exchange data?

No. Your membership covers as many graduate departments/schools as you wish to share it with.

Who do I contact to inquire about membership?

You may contact the University of Washington’s Graduate Opportunities & Minority Achievement Program (GO-MAP), the NNE’s coordinating office, at: or by calling: 206.543.9016.


* Subject to change.